Quick Parts is available in Outlook and Word. Quick Parts allows you to create content, and later insert it into multiple documents, quickly. It’s also super easy to use!

Examples of when you might use Quick Parts:

• Contact information
• Directions or location information
• Instructions for an assignment
• Document properties (title, author, etc…)
• Reference information
• Standard responses
• Meeting information

And that’s just to name a few. The point is, that Quick Parts allows you to enter in long strings of text, simply by selecting the saved Quick Part.

How To Create a Quick Part

1. Type the text into Word or Outlook
2. Select the text you want included in the Quick Part by highlighting it
3. In the text group in the insert tab, select Quick Parts
4. click on save selection to Quick Part Gallery
5. Give the Quick Part a descriptive title (recommended) and a description (optional)

Then when you want to insert the Quick Part in another document or email, click on the Quick Part from the text group (in the insert tab).

Resources

• Additional information on Quick Parts
• LinkedIn Learning video on Quick Parts

…and for those wondering “haven’t I read about this before”? Yes. Yes you have. Quick Parts was one of the Fun Features of Microsoft Word highlighted previously on the blog. It’s just so, fun, and, quick, to set up, that we couldn’t help but highlight this amazing, part, of Word and Outlook again. …all puns intended.
Tech Tips Blog Post: Fun Features of Microsoft Word