Testing and Assessment Centre Expectations
Important Information for All Test-takers
- Photo ID is mandatory. Individuals will not be permitted to write without presenting valid photo identification. In most cases, we will accept RRC Polytech student ID or government-issued photo ID (driver’s license, passport, etc.). External exam writers should check with their institution/organization for specific instructions regarding accepted identification prior to arriving for their exam.
- Personal belongings are not permitted in the testing room. At EDC, lockers will be provided for writers to leave their belongings for the duration of their test. At NDC, plastic storage totes will be provided for writers to leave their belongings for the duration of their test. This includes but is not limited to books, bags, purses, wallets, coats, large hoodies, cell phones, watches, hats, and any devices capable of storing text or data.
- Headgear (hats, hoods, toques, etc.) is not permitted to be worn unless it serves a religious purpose.
- All mobile devices must be turned off, not set to vibrate, and must be left in lockers for the duration of the test, unless required for authentication purposes when writing an online exam in Learn.
- No food or drink are permitted in the testing room, except bottled water and food that is part of an approved accommodation.
- Water bottles must be transparent. Single-use coffee cups (e.g. Tim Horton’s, Starbucks, etc.) are not permitted in the testing room. Once the exam has started, writers are not permitted to leave the Testing and Assessment Centre to refill their water bottles – please plan accordingly.
- All tests/exams are considered closed book, unless otherwise specified.
- Writers may not use their own scrap paper; scrap paper will be provided by staff. All exam materials, including scrap paper, must be turned in to the exam invigilator at the end of the test session.
- RRC Polytech’s Testing and Assessment Centre is a scent-free environment. Staff and visitors are asked to refrain from using scented products while on campus.
- All test/exams will be supervised by Assessment Services staff. Individual testing rooms at the Testing and Assessment Centre are monitored via live video camera, while group testing rooms are monitored by a staff member in the testing room.
Other Information
Arrival at the Testing and Assessment Centre
- Writers must arrive prepared to begin their exam at their scheduled time; generally, this means 15 minutes prior to your exam start time, unless you are directed otherwise.
- Writers must check in and present valid photo ID to staff upon arrival at the Testing and Assessment Centre.
- Writers arriving late (within 20 minutes of their scheduled start time; within 30 minutes for students writing with Exam Accommodations) may be permitted to write their exam at the discretion of Assessment Services staff. Late arrivals will not have their test time adjusted—any time missed will be lost.
- Writers arriving more than 20 minutes late will not be permitted to write and will have to reschedule their exam. Students writing with Exam Accommodations arriving more than 30 minutes late will not be permitted to write and will have to reschedule their exam unless their instructor gives written permission for them to write.
Writing Your Test
- Only materials authorized by the instructor/organization can be used or accessible during the exam.
- All test materials must be returned to the proctor/invigilator after your exam, including scrap paper.
- Proctors/invigilators cannot assist with clarifying exam questions. If students have questions or concerns, they should note this on the front page of their exam or in the margin next to the question.
- Proctors/invigilators cannot hold onto or monitor cell phones, smart watches, etc. during exams. All belongings must be stored in a locker or storage tote for the duration of the test session (with electronics turned off). The only exception is when a writer requires their phone for multifactor authentication; in this case, your proctor/invigilator will give you further direction once you have signed into your exam.
What You Can Bring Into Your Testing Room
- Materials authorized by the instructor/organization.
- Water in a clear container (reusable containers are preferred).
- Photo ID.
- Food, only if previously approved as an accommodation.
Noise
- Although staff will do their best to ensure that noise in the exam space is at a minimum, we are not able to control all noise.
- All writers can use ear plugs if needed (provided by staff); in some situations, white noise machines or noise cancelling headphones may also be available.
- Writers are encouraged to immediately speak with their proctor/invigilator should they have any concerns with the noise in their exam space.
Washroom Breaks
- Writers should use the washroom prior to starting their exam.
- Washroom breaks are supervised and expected to be both infrequent and short in duration (less than five minutes).
- For group test sessions, only one writer is permitted to leave the room at a time.
- Students writing with Exam Accommodations:
- During the first 30 minutes of the exam, students will not be allowed to use the washroom unless absolutely required.
- After 30 minutes if students need to use the washroom, they must inform their proctor/invigilator.
RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis.
We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.