Recording in Teams FAQ
Where will the meeting recording be stored?
If a meeting is scheduled:
- Outside of a team/channel, or within an ad-hoc meeting, when a person clicks Record, it will be stored in the OneDrive of that person.
- Inside a team/channel, and record is clicked, the video will be stored within the SharePoint site associated with that team/channel.
NOTE: Access all the videos you have permissions to, when you log on to HUB, click Office 365, and then click OneDrive.
Who has the permissions to the meeting recording?
Outside of a team/channel
All meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
Inside a team/channel
Permissions are inherited from the owners and members list in the channel.
NOTE: You will not get an email when the recording finishes saving, but the recording will appear in the meeting chat once it is finished. This will happen much quicker than it did in Stream previously.
Can I send the video to someone outside the College?
Open this Help Resources web page called External file sharing to learn how to share files with someone outside of the College.
How can I manage captions?
Closed captions (English only at this time) for Teams meeting recordings will be available during playback only if the user had transcription turned on at the time of recording. By default, if it is a scheduled meeting, as soon as you click Start Recording, transcription will automatically start.
Unfortunately it would not be possible to edit the transcription the same way you used to in the current MS Stream.
Captions help create inclusive content for audiences of all abilities. As an owner, you can hide captions on the meeting recording, although the meeting transcript will still be available on Teams unless you delete it there.
Closed captions are supported for Teams meeting recordings for 60 days from when the meeting is recorded.
Closed captions aren’t fully supported if the Teams Meeting Recording is moved or copied from its original location on OneDrive for Business or SharePoint.
How can I play a Teams meeting recording?
Your video will play on the video player of OneDrive for Business or SharePoint depending on where you access the file. When the meeting recording becomes available in the meeting chat, you can click on the three dots (…) and click Open in OneDrive.
How can I share a Teams meeting recording?
- Once you have it open in OneDrive, you can click on the (i) icon on the top right for more details and controls over permissions.
- Click Manage Access to edit permissions.
- If you want to create a link that anyone from the college can access to watch the recording, click on the Advanced button as shown below:
- The video permissions would now open in SharePoint and you can click on the Grant Permissions button on top left-hand side of the toolbar.
- Click on Get a Link in the new window that opens.
- Click on the Dropdown arrow and select View Link – Red River College account required.
- Select and copy the link and you are ready to share it with anyone in the College and users would be able to watch the video by logging in with their RRC Polytech account.
RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis.
We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.