External file sharing

These instructions are for both College staff and College students. It is arranged into the two different processes, as follows:

• College staff or student sending a file externally
• External person receiving a file

College staff or student sending a file externally

1. Log on to HUB, locate Applications, then click Office 365().
2. When Office 365 opens, click the App Launcher icon () at the top, and then in the app details window click the OneDrive icon ().

   

   Optional location is to click Appsin the left side menu, and locate the OneDrive icon.

   

3. Locate the file you want to share in the document name space, and then click the share icon ().
   
4. Type the email address where you want to send the file, and then click the result.
   
5. Click the gear to choose your share option.
   
6. Make sure the option People you choose is selected.
   
7. Click the dropdown, select the share option from the list below, and then click Apply.
   • Can edit – Make any changes
   • Can review – Can only suggest changes
   • Can view – Can’t make changes
   • Can’t download – Can view, but not download

   

8. Confirm the share option in the top right of the window, and then click Send.
   

   You will receive confirmation that you sent the file share to that email address.

   

External person receiving a file

1. Open your email address that you provided to a College staff member or a College student.
2. Locate and open the email sent by them, that has a subject worded as “User Name shared “File name” with you”.
3. Your message will be worded similarly. Click Open.
   
4. Microsoft security might provide you a warning as they might determine that the links looks unusual. Click Open anyway.
   
5. Type in the email address that the file was shared to, and then click Next.
   
6. A web browser will open indicating that you have received a secure link to a file. To request a code to verify your identity, click Send Code.
   
7. Copy the Account verification code you receive into the following step.
   
8. Paste the code from the previous step into the section, and then click Verify.
   

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