Permissions FAQ
A full control owner of a SharePoint teamsite can manage permissions for the teamsite itself as well as the libraries and the lists within the teamsite.
Permission Inheritance
When your teamsite is created, Permission Inheritance allows permissions to cascade down from the parent site, which is the top-level of your teamsite.
These permissions apply to all the sub-sites (also called child sites) that you may have. The same permissions also apply to every library and list under the parent or sub-site, including every document and item within the teamsite.
Permission Inheritance diagram
The following image shows the inherited permissions in GREEN that apply to every sub-site, library, and list.
Stop Inheriting Permissions
When you Stop Inheriting Permissions, anything after the break will no longer inherit permissions from the parent site.
When a full control owner adds, modifies, or removes a member from the parent site, it does not reflect in the sub-sites, libraries, or lists where you stopped the inheritance.
Stopping inheritance of parent permissions is a useful tool in SharePoint as it:
- Promotes greater control over who can view information in the library or list.
- Accommodates different permission levels for different members.
- Enables creation of libraries with content specific to smaller groups.
- Allows creation of lists that contain separate information for specific needs.
- Ensures that sensitive documentation remains available only to those involved in the project.
Stop Inheriting Permissions diagram
The following image shows the stopped inheritance of permissions in RED that apply to the sub-site, list, and to the items within. The remaining permissions are shown in GREEN since they are still inheriting from the parent.
NOTE: Although useful in your teamsite, an owner should be mindful of the permissions and adjust them accordingly. This of importance when one has not realized that permission inheritance is broken, and a member does not have access to a list, library, or the contents therein.
Open Provide Team Site permissions for instructions on how to provide access to your teamsite.
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