Information Technology Solutions

Protect Microsoft Office files with Restrict Access

NOTE: Restrict Access is best used in situations when you share information with internal recipients.

To share files with external recipients, encrypt them using the instructions on the following web pages:

Restrict Access can be used with Microsoft Office files, including Word documents, Excel spreadsheets, and PowerPoint presentations. These directions are shown using a Microsoft Word document as the example.

  1. Open the Word document where you would like to use Restrict Access.
  2. Click File.
  3. Click Info.
  4. Click Protect Document, and then click one of these available options.
    1. Unrestricted Access is open permissions for anyone to read, copy, or share the document. This is the default.
      unrestricted access default
    2. Restricted Access is to provide either Read only permission or Change permission.
      restricted access

      These are the available options to provide using staff email addresses.
      restricted access options

    3. Red River College – Confidential is for internal use only but cannot be copied and printed.
      red river college confidential

      This is how the document is protected with this option.
      red river college confidential protect document message

    4. Red River College – Confidential View Only is for internal use only and the content cannot be modified.
      red river college confidential view only

      This is how the document is protected with this option.
      red river college confidential vew only protect document message

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RRC Polytech > Information Technology Solutions > Help Resources > Cyber Security > Protect Microsoft Office files with Restrict Access

RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis.

We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.

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