Information Technology Solutions

Set permissions for shared OneDrive files

Permissions can be set and removed on Microsoft Office files, including Word documents, Excel spreadsheets, and PowerPoint presentations through your College OneDrive account. You may set the default Read access, or you can provide edit permissions with Read/Write access.

IMPORTANT: You must either be plugged into the College network, using College wireless, or if off campus, be logged into VPN.

Set permissions

  1. Open your File Explorer and locate Name – Red River College Polytech.
    open file explorer locate onedrive
  2. Locate and right-click the document that you would like to assign permission, and then click Show more options.
    locate file right click it then click show more options

  3. Click Give access to, and then click Specific people.
    click give access to and specific people
  4. Type the person’s name, and then click Add.
    type name and click add
  5. Click the drop down at the person’s name, and then select the permission level, either Read as the default, or Read/Write to edit.
    click the dropdown and select the permission level
  6. Click Share.
    click share

Edit permissions

  1. Repeat steps one through three above.
  2. Locate the person that you want to edit their permission, then click the dropdown, and then click the permission level needed.
  3. Click Share.
    click the dropdown and select the permission level

Remove permissions

There are two ways to remove permissions: for an individual or for everyone.

For an individual

  1. Open your File Explorer and locate Name – Red River College Polytech.
    open file explorer locate onedrive
  2. Locate and right-click the document that you would like to remove individual permissions, and then click Show more options.
    locate file right click it then click show more options
  3. Click Give access to, and then click Specific people.
    click give access to and specific people
  4. Locate the person that you want to remove their individual permission, then click the drop-down, and then click Remove.
    click the dropdown and select remove

For everyone

IMPORTANT: This process will remove everyone’s permissions on that document. You will remain as the owner.

  1. Open your File Explorer and locate Name – Red River College Polytech.
    open file explorer locate onedrive
  2. Locate and right-click the document that you would like to remove everyone’s permissions, and then click Show more options.
    locate file right click it then click show more options

  3. Click Give access to, and then click Remove access.
    right click file, click give access to and then click remove access

    NOTE: To learn how to share files from your OneDrive folders, click Share files in OneDrive

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RRC Polytech > Information Technology Solutions > Help Resources > Cyber Security > Set permissions for shared OneDrive files

RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis.

We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.

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